As a Team Assistant, you will be responsible for:

• Scheduling appointments and making business travel arrangements for the team.
• Acting as a Personal Assistant to Directors of the company.
• Preparing various document drafts, reports and analyses on request.
• Providing general administrative support to the team.
• Ensuring communication within the company as well as with the company’s clients and business partners, by phone, fax, or email.
• Providing support for marketing and company events (conferences, regional meetings, team events, etc.).
• Performing basic HR admin functions (e.g., supporting the recruiting process, facilitating mandatory medical services for employees).
• Facilitating liaison with colleagues from local and international offices.
• Translating official documents.
• Providing office supplies for staff and maintaining adequate stocks, including ordering new supplies and identifying new suppliers.
• Receiving and screening communications (calls, mails, correspondence) and proposing relevant next steps.
• Managing and updating the company's client database.
• Keeping track of incoming and outgoing business correspondence and documents (keeping an in/out register, archiving documents, etc.).
• Printing, photocopying, shredding, and binding company documents (reports, presentations) in line with the company’s standards.
• Organizing and supporting protocol activities.
• Providing a professional welcome to visitors.

Qualifications

• Have a university degree and at least 1 year of relevant professional experience
• Display tact and discretion, as dealing with confidential information is an ongoing activity
• Have excellent command of Romanian and English languages, both written and verbal
• Have excellent MS Office skills (Outlook, Word)
• Be able to maintain a timely and efficient communication process with the management of the company
• Possess strong time management and organization skills
• Be able to work autonomously, completing tasks with minimal supervision and within strict timelines
• Enjoy paying attention to details
• Aspire for a high level of accuracy and quality of work
• Prove excellent communications skills
• Be flexible, self-driven, pro-active and dynamic
• Be able to work in a professional manner, even when under pressure

Previous professional experience in multinational companies that involves dealing with senior/ top management is an advantage.

Additional Information

Outstanding and passionate team. We take pride in having a team of fascinating people with diverse interests and skills, thus you will have the opportunity to work in a highly educated professional environment. You will be part of a vibrant team from which you can learn a lot, in a fast paced and versatile international organization. All seasoned with a good dose of passion: passion for variety, challenges, self-development and excellence.

Additionally we offer:

• Attractive compensation package
• Private medical subscription
• Close guidance, on-the-job training and interacting with top professionals from around the world
• Training programs
• Hybrid schedule